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New process helps retiring faculty keep access while awaiting emeritus review

Information Technology Services is streamlining the processes that ensure retiring faculty members continue to have access to University systems, including email, while awaiting review for emeritus status. This should reduce work for academic leaders, payroll and EBOs (expert business officers) starting in January 2015.

The University termination form is being modified to ask if the departing employee is faculty. If so, a new question will appear, asking whether the individual is seeking emeritus status. If “yes” is selected, access to University systems will automatically be extended until June 30 of the year following the retirement. This means EBOs will no longer need to submit a courtesy appointment request to maintain a faculty member’s access.

When the emeritus review is completed through Academic Affairs, the faculty member will either be awarded emeritus status or will be identified as a regular retiree. Emeriti faculty will continue to have the access they had as faculty members, and faculty not awarded emeritus status will have standard retiree services.

If the termination form does not indicate that a person is requesting emeritus status, the faculty member will receive standard retiree services immediately after their last day of employment. Standard retiree services will include email, wifi and library access but do not include access to Microsoft OneDrive, research systems, eCampus or other systems.

As a new semester nears, ITS also wants to remind deans and department chairs that early access can be requested for incoming faculty, including part-time and non-permanent positions. The department’s EBO should enter an “Early Access Date” when completing the Hiring Wizard.

After the Hiring Wizard has been completed, the individual has been processed for payroll and the early access date has arrived, the incoming employee will have access. Remote processing is available for those who cannot complete the paperwork in person, and exceptions to processing can be granted in special circumstances.