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New contract with Dell promises significant savings on computer purchases

A new two-year contract that Academic Information Technology Leaders have negotiated with Dell should result in significant savings for the University on future computer purchases.

Departments and individual employees can now use WVUBUY to purchase desktop machines for significantly less than current prices. They can also purchase discounted monitors and new travel laptops that weigh less than 4 pounds. Laptop and desktop buyers can expect to see savings of $100-$300 per machine.

To order, log into https://myaccess.wvu.edu and go to the WVUBUY tab in your menu and select Dell, then “punch-out” in the sub-menu. For large, bundled orders, users can also request an E-Quote on the Dell site, then work with their departmental business officers and purchasing to complete their orders.

“Our goal is to get 70 percent of the PC orders to go through this site. If we do that, the savings will really add up,” said Carol Henry, Director of IT for the College of Business and Economics and chair of the Academic IT Leaders committee.

The new agreement will simplify the ordering process and allow employees to choose from two basic desktop models, then choose from several memory and hard drive options. Computers can be ordered with or without monitors, and departments will be able to configure systems to meet specialized needs, Henry said. The agreement also maintains the next-day, on-site repair service.

Dell has been the University’s main vendor for 16 years, but the contract was not automatically renewed this year. Instead, Academic IT Leaders worked with procurement director Brenda Mowen and senior program administrator Terri Castor, both from Procurement, Contracting & Payment Services, to solicit competitive proposals from a variety of vendors.

Academic IT Leaders, a group formed last year by Chief Information Officer John Campbell, reviewed details ranging from prices and service options to ease of ordering and delivery. Total cost of ownership for units was a primary consideration.

“Dell knew it was competing with other vendors and came up with better prices,” Henry said.

Mowen praised the review team for completing the project in less than six months. The contract is for two years, but Mowen said it may be resolicited after the first year.

Henry noted this is the first time academic IT leaders have had significant input into the standards and the selection of vendors, decisions ordinarily made by the administration.

IT leaders who helped review the proposals were: Eric Leluika, Statler College of Engineering and Mineral Resources and AITL co-chair; Ben Groover, Davis College of Agriculture, Natural Resources and Design; Keith Garbutt, Honors College; Sherry Binion, College of Physical Activity & Sport Sciences; William Rafter, Libraries; David Taddie, College of Creative Arts; Laura Roth, Health Sciences Center; Tom Moran, Eberly College of Arts & Sciences; Brett Collins, P.I. Reed School of Journalism; Tim Mitchem, College of Education and Human Services; Keith Walton, College of Law; and Geoffrey Chenger, Potomac State College of WVU.

Ted Wiles, manager of outbound support for the Office of Information Technology, also assisted the group, along with Michael Brown, Assistant Director of HSC Information Technology Services.

As always, employees who want to make purchases are encouraged to work through the IT staff in their colleges and departments (http://it.wvu.edu/it-units).